2010-10-15 Meeting Minutes

October 15, 2010

Steely Library – Room 510

Present:
Arne Almquist, Teuta Cata, Greg Martin, Katherine Kurk, Threasa Wesley
Not present:
Vicki Berling, K.C. Russell, Tom Heard, Jaesook Gilbert, Michael Adkins

Arne Almquist opened the meeting with a welcome to Threasa Wesley (the new Steely Library Representative), and the other members in attendance.

Updates and Announcements:
  • We have been keeping focus on collection building and budgets. Threasa Wesley, head of the R&IS division, will be bringing news of new services. The R&IS area has seen big things happening in electronic materials and combined services.
Overview of State of Library

We are in better shape than many libraries but have very little slack in our budget and have managed to absorb cuts. However, we continue to make good progress due to the creativity and innovation of our faculty and staff.

Collections:

  • We have moved to electronic format with journal literature and 92% are now available electronic only. We have widened access. There are still five titles in print that are also available electronically, but they are too expensive to change to electronic access. As other print publishers move into the electronic we will continue to make the switch on a title by title basis.
  • In spite of budget cuts, going electronic has allowed us to increase the number of journals by 20%.
  • 12% of our book collection is now in electronic format.
  • We added 3 new collections to JSTOR and we continue to be the only public university in Kentucky that has the complete, academic JSTOR collection.
  • JSTOR has made improvements. You can now search the full image, and color illustrations are now available in color.
  • We experienced a decline in SourceFinder (ILL) usage which suggests we have done a good job in buying journals and with patron driven acquisitions.
  • We disposed of more books than we bought. A large portion of the budget is now going to electronic journals and serials and we’re buying fewer books due to budget cuts. [After discussion, it was decided that we will make available a list of books that are being disposed of due to condition so that faculty can indicate whether or not the book should be replaced. It was noted that we always check circulation stats before disposing.]

Budget:

There is continued decline in the materials budget. However, we have done fantastic things, more innovation, due to the cuts.

  • Serials inflation continues to exaggerate the cuts.
  • 82% of expenditures went to journals.
  • We maintained the department allocation budget at $139,000 and kept the adjustment for the 30% cap. Allocations going forward depend on the stability of our budget.

KYVL:

  • State agencies are reducing their support.
  • Our fees will increase by 1% in the middle of a fiscal year.
  • Public and academic libraries are feeling the pinch. It is possible that schools may stop paying and we’ll need to pick up this expense.
  • Those who did not anticipate as well as NKU are suffering now.

Instructional Programs:

  • BLSI - this program is completely online and this fall we have 55 students. Students reside in 5 states.
  • Bridging the Gap - is in its second year and we have 62 scholars. We are beginning our travel stipends and sending people to conferences for the first time.
  • We are looking for private funds to extend the scholarship portion of the program for the next few years to get these people through the program.
  • We have met and are talking with another state (similar to Kentucky) to possibly replicate this program. Arne showed the map of Kentucky target areas.
  • Accelerate (ALA) Program – online library continuing education program is helping to bring revenue to the library. We have also created a certificate for the business world for people who manipulate information.

Future Direction:

  • Emphasize e-books. A “last copy” guideline for all libraries in the state (coordinate to make sure we don’t dispose of last copy) was just completed. This move, as we’ve seen with journals, means purchasing packages and obtaining more pieces. When we go to the book side, they are still debating the number of users, etc. but the advantage is we won’t have to worry about handling, processing, damage, loss of hard copy books. We have found that many people don’t use e-books because they don’t know they’re there. We are working to better market and train faculty, staff and users.
  • We are also looking at acquisitions and allocations for teaching faculty, in addition to the regular allocations. We have experimented with pooling funds and will expand that method in the future.
  • Redesigning 21st century services vs. increasing library hours. We are looking at ways to leverage technology and expand services after building hours. Our Marketing work team has developed a plan to determine needs and better dialogue with users.
Services - Threasa Wesley:

Threasa reported on some of the new, innovative services and distributed a reference card with R&IS navigation websites.

She also reported on information literacy instruction - now and future - a collaboration with course instructors.

Greg Martin mentioned a meeting he had with representatives of large, successful companies (i.e. P&G, etc.) to see what a graduate really needs to know to make them attractive to their company. Integration and manipulation of information was key.

  • Last year we embedded 11 librarians in 90 classes (per Kathy Kurk’s suggestion, we will put a list of which classes are currently embedded on our website).
  • Blackboard Librarian Program – embedded in program to collaborate with the instructor. We will meet with the classes physically, if required, but can do live sessions through Blackboard.
  • Reference / Instruction – We serve as guest lecturers and work one on one with students/instructors, etc. We can “specialize” electronic guides for classes which are very effective.
  • We completed an integration of our service center - front desk, as well as electronic inquiries, and now guide referrals to appropriate personnel or department. Internally, this has helped streamline our staff and reduced our student budget while increasing the expertise due to availability of specialists.
  • ASK Steely on our website - Research guides have been created for each major - tutorials for research skills and individual assignments - as well as Professional Research Consultation.
  • We have a nationally recognized LRC (Learning Resource Center).
  • Continuing Ed Program / Library Science - people working in libraries without degrees can get certification. We have 7 of the 10 required courses and are looking at other courses to serve for library people. We currently have 30 students (fully online courses) - 1 person in Canada, South Dakota, California, etc. We did not receive enough interest in the business aspects but will continue to push forward with the business portion of information management skills. We can “repackage” the program for the corporate world vs. library only (i.e. new product development, website development, marketing, etc.).

 

There being no further discussion or business, the meeting portion concluded and Arne took the members on a tour of the library, including the new compact shelving project in progress in the Archives.

Steely Library phone number:  859.572.5457